Outdoor Event Stall application form

The Derby LIVE Outdoor Events Team, organise and support a number of annual events, including the events highlighted below. If you are interested in applying to attend one of the events, please complete the application form and we will be in contact in due course.

Application for event stall or activity

CHARGES:

The following charges will apply for a standard 3x3meter space, if you require any larger space there will be an increased charge for this (Please contact spacehire@derby.gov.uk for more information):

The BIG One at Chaddesden Park on Sunday 2 June 2024, 11-4pm

Non-Commercial stalls £34.65
Commercial stalls £60.64

Classic Car Show at Markeaton Park on Sunday 23 June 2024, 10-4pm

Non-Commercial stalls £41.58
Commercial stalls £72.77

Alvaston Park Community Fun Day at Alvaston Park on Sunday 21 July 2024, 12-4pm

Non-Commercial stalls £27.72
Commercial stalls £48.51

If you wish to have a catering unit at these events please contact spacehire@derby.gov.uk for a catering application form and price.

* Required

Events available to attend

Please select all the events you would like to apply for: *

The Big One

The Classic Car Show

Alvaston Park Community Fun Day

Your stall information

Please select your type of business: *

Charity Registration Number:

Please provide a description of your stall, including details of goods for sale/activity. *

Please attach a copy of your Public Liability Insurance Certificate (minimum of £5 million for stallholders, £10 million for catering)) *

If you have a risk assessment for your stall please upload it here, if not you will be asked for this in your confirmation email.:

Please provide an image of your setup: *

Please give dimensions of your unit/stall, include outer infrastructure (e.g. table or gazebo size) *

Do you use any power to operate your stall? *

Yes

Will you provide your own power? Please note only diesel or LPG generators are permitted on site. *

Yes

No, I require your power supply

What will you require power for? (e.g. Battery powered fairy lights, Crafting tools, inflatables) *

Please note that at some events we insist on stallholders using our power supplies, we will contact you in due course to confirm this.

Other information you need to tell us

Do you have any additional requirements (which will be subject to approval by event team):

Contact information

Your full name: *

Organisation/company name (if applicable):

Address 1 *

Address 2

Address 3

City *

Post Code *

Country

Contact email address: *

Contact telephone number: *

Mobile number (for the day of the event): *

Terms and Conditions and Next Steps

Our standard terms and conditions can be found here. Event specific terms and conditions will be listed in your welcome pack.

I can confirm I have read and agree to the terms and conditions. *

Yes

This application form must be returned as soon as possible in order for it to be assessed.

Please note that if your application is approved, you will be notified by email. You will then be asked to provide the following within two weeks of the confirmation email:

A completed Fire Risk Assessment form, sent as part of your confirmation email.
A copy of your Risk Assessment, a blank risk assessment is available on request.
Payment (as detailed in your confirmation email)
Any additional documentation required

Derby LIVE Privacy Notice

We collect your personal data when you make a booking/application or request information from us. This is in order to fulfill your booking/application, and to contact you about any important changes to your booking application. Data will be shared with event organisers. Further information about how your personal information will be used can be found in our privacy notice on our website.

All information will be treated in accordance with our privacy notice.

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